Starting the Meeting

Ways to Launch a Meeting

The host runs the meeting. To start a meeting, you have a couple of options:

It is important to note that a pre-scheduled meeting does not open up and start running by itself at the appointed time. The assigned host must launch the meeting.

Advice: 

  • If you are new to hosting live, web-based meetings it's a good idea to rehearse or practice what you want to say and do beforehand.
  • Be mindful of what participants will see behind/around you, and keep the lighting diffused in the room where you are, if possible.
  • Look directly into the webcam whenever you can.
  • Speak a little slower than your usual speech, and speak with clear enunciation. 
  • Refrain from saying "Um..." or "Uh..." too frequently.
  • Tell participants that the meeting is being recorded (if you chose to record it), so that the information will be available to anyone who could not attend the meeting.
  • A few seconds of silence while you pause before the next topic or picture is desirable. This allows your participants to digest what they just  heard you say. It also gives them a moment to take notes.

Start a Pre-scheduled Meeting as a Host

  1. Login to ConferZoom Links to an external site. with your Foothill College staff ID.
  2. Click Meetings.
  3. To the far right side of the meeting you want to start, click the Start button.Arrow pointing to the Start button to start a meeting
  4. If you see a prompt asking you whether to open or launch Zoom, accept it. Open Zoom.Audio prompt showing types of audio tools to select from
  5. Give it a couple of moments. One or more small windows will animate and open.
  6. At the audio prompt, select the type of audio you want the meeting to use.
  7. When you set up the meeting, you should have selected whether to use video for the host. Most of the time, the host should be seen in the meeting video. With that choice having been selected, at this point you would now see a live video window open showing the host.

Window showing the meeting host being videotaped

 

 

 

 

 

 

 

Invited participants might already be in the meeting if the host enabled that option. Others may join in during the meeting if they were provided the link.

Start a Brand-New Meeting as a Host

  1. Login to ConferZoom Links to an external site. with your Foothill College staff ID.
  2. Click Meetings.
  3. Click the Schedule a New Meeting button.
  4. Complete the settings on the "Schedule a Meeting" page, and click Save at the bottom.
  5. Click the Start this Meeting button in the upper right area of the screen.
  6. Repeat Steps 4 through 7 in the section above this one.